I don't feel like we would be scaling at the level we are without Field Materials AI giving us the ability to handle everything at once.
Founded in 2017, Bruce Allen Construction Company is a highly respected heavy civil contractor located in the Raleigh, North Carolina region. The company focuses on building and maintaining strong client relationships while helping customers achieve project-specific goals. Bruce Allen believes that quality construction starts with a commitment to excellence in every aspect of the job. With a multi-functional, diversified fleet of equipment and a highly skilled team, Bruce Allen Construction is equipped to meet the unique needs of each project, whether in the public, multi-family, industrial, commercial, municipal, NCDOT, or land development sectors.
"Field Materials AI has taken away a huge amount of manual work for us. The AI portion alone saves us hours on large orders and invoices." - James DeStefano, Manager of Fleet Services
Before Field Materials, all data entry for purchase orders was done manually in FOUNDATION. Staff had to enter purchase orders, delivery tickets, and invoices by typing the vendor, item descriptions, quantities, units of measurement, unit costs, and cost codes line by line. This was extremely time consuming and prone to human error. Large purchase orders with dozens of items were especially challenging. It took hours to create such POs in FOUNDATION. With a high volume of purchase orders, especially during project kickoffs, this was a major pain point for the Accounts Payable team.
Superintendents, who received orders in the field, either brought the physical paper delivery tickets to the office or emailed them as photos with a delay. This made it hard for the accounting team to check invoices against deliveries in a timely manner. As the workload increased, it became clear that the existing process was not scalable.
I don't feel like we would be scaling at the level we are, without Field Materials AI giving us the ability to handle everything at once.
By adopting FM construction purchase order software, Bruce Allen has completely transformed how it manages purchase orders, delivery tickets, and invoices.
The purchasing team uses Field Materials to create purchase orders from supplier quote documents. The AI reads the PDF and instantly creates an itemized cost-coded PO. What once took hours to do now takes minutes, even seconds.
Superintendents now use the Field Materials mobile app to take photos of delivery tickets. The AI does the rest - it automatically matches the ticket to the correct purchase order and prefills received quantities by reading the content of the ticket as a human would do.
The accounting team now manages all supplier invoices in Field Materials, where the AI automatically performs a 3-way match. Each invoice is matched to the correct purchase order and delivery ticket. The AI also pre-fills invoiced quantities by reading the content of the invoice as a human would do and flags any mismatched prices or quantities. It is now a breeze for the AP team to review and process invoices. All Caitlin needs to do is spot check and make minor adjustments. After Caitlin reviews invoices, project managers are notified to approve them.
Once PMs approve invoices for the jobs they manage, Field Materials exports them to FOUNDATION.
"The key word here is support. Whenever we’ve had a question, it’s looked at right away.” – Caitlin May, Accounts Payable Coordinator
With a seamless integration between Field Materials AI and FOUNDATION, Bruce Allen eliminated most of the manual data entry when processing POs and invoices.
