With Field Materials AI we’ve cut our processing time by 85%!
Founded in 2007 in the South East of Ireland, Suirside Construction Ltd has grown into one of the region’s leading general contractors. The company delivers projects across commercial, residential, pharmaceutical, conservation, civil works, and cutout sectors consistently maintaining the highest quality standards for both craftsmanship and safety. As Suirside expanded their public and private projects, the volume and complexity of material ordering and invoice processing increased dramatically. The company recognized the need for a more efficient, scalable system to keep pace with its growth.
Field Materials AI has been a game changer for everyone from foremen to estimators. - Bruno Da Silva, Quantity Surveyor
Before adopting FM construction procurement software, Suirside Construction relied on a manual ordering process with lots of steps. Site crews used Procore forms to create material requisitions. They were frustrated about how long it took. Foremen had to stop work and navigate multiple systems to submit requisitions. Then they had to wait for the back office to review and email them to suppliers to be quoted. Once a supplier emailed back a quote, the office staff had to upload the quote back to Procore, check pricing, and type up a PO. This process often took up to three days to complete.
When the accounts payable team received supplier invoices, they had to manually enter every invoice into Procore and then re-enter it into Xero. They often printed invoices to make it easier to review them. It took many hours of tedious labor to match invoices to POs, packing slips, and credit notes.
Separately, Suirside’s estimating team struggled to access accurate, up-to-date material pricing. To price new jobs, they often had to search through old Procore records, historical invoices, or email threads.
Everything about our ordering now is faster and smoother.
Suirside Construction completely transformed its procurement practice after adopting FM construction procurement software. The database of materials is easily searchable by the estimating team to help them quickly reference up-to-date pricing and reduce the risk of errors in tendering. What once required hours of digging through records now takes seconds.
Field teams now use the mobile app to request the materials they need. No more manual steps needed to fill out and submit Procore forms. It now takes minutes rather than days to process purchase orders and submit them to suppliers for confirmation.
The AP team no longer needs to manually enter invoices into Procore and Xero. Field Materials AI automatically downloads supplier invoices or credit notes from the Suirside’s AP email inbox, matches them to the correct POs and delivery slips and performs an automated 3-way validation (invoiced quantity vs received quantity, invoiced vs quoted unit price). Once the AP team approves invoices, they are automatically exported to Procore. The improved process helped eliminate many hours each week, cutting unnecessary overhead costs.
Field Materials AI has been a game changer for everyone from foremen to estimators. - Bruno Da Silva, Quantity Surveyor
Before adopting FM construction procurement software, it took days at Suirside Construction for orders to be created and submitted to suppliers. Now it takes minutes!
