"With Field Materials AI, I can get the same amount of work done in 4 hours that would have taken 4 days before."
Founded in 1887, Teichert is one of California’s oldest and most respected contractors. With operations spanning construction, materials, and development, Teichert builds infrastructure that shapes communities across the state. The company is known for its rigorous standards, strong relationships, and commitment to innovation and efficiency.
But managing the materials, orders, and invoices for massive infrastructure projects comes with major operational challenges, especially when hundreds or thousands of invoices can be involved in a single job. Teichert needed a solution that supported a more accurate, transparent procurement process.
"My days have become a lot more efficient and everything is a lot more transparent. I'm able to hold the suppliers accountable because I'm able to see everything in real-time."
Before adopting Field Materials construction material management software, Teichert used Excel to manually track materials they ordered, received, and invoiced and had to manually enter each invoice into Viewpoint Vista.
“We were going through every unit price and quantity and putting them into an Excel spreadsheet. Verifying data accuracy was very time-consuming. It would sometimes take us several hours to get through an invoice,” said Zachary Lopez, Teichert’s Underground Materials Coordinator.
On large-scale projects, Zachary and a teammate spent most of the week – up to 5 hours a day – just verifying and auditing invoices, leaving little time for other priorities. Processing a few large invoices often took hours. For a company the size of Teichert, managing budget overruns and maintaining timely and effective communication with suppliers remained a constant operational challenge.
"We're a big company. We're receiving a large volume of invoices and are trying to track and keep the suppliers honest. A lot of times with all the invoices coming in, the suppliers would charge us incorrect pricing or they would bill us for more than we ordered. So we would go over budget or we'd have a lot of extra material that we would need to return."
Addressing these operational challenges prompted Teichert to search for a solution and adopt Field Materials construction material management software.
Today, Teichert is seeing significant gains from the automated three-way match made possible by Field Materials. The system automatically downloads invoices, matches them to the corresponding purchase orders and packing slips, and highlights discrepancies. It’s now quick and straightforward to identify issues such as pricing mismatches, invoiced items not yet received, or duplicate charges for backordered items – all from a single screen. With Field Materials AI, Zachary can get through 4 days worth of work in only 4 hours.
“Instead of jumping between our ERP, spreadsheets, and emails, I now see everything on one screen.” - says Zachary Lopez.
Communication with both field teams and suppliers has significantly improved. Zachary has access to the same real-time information as the field teams and suppliers, which helped reduce miscommunication across the board.
“My days have become a lot more efficient and everything is a lot more transparent. I'm able to hold the suppliers accountable because I'm able to see everything in real-time.”
Teichert is now planning to expand the use of Field Materials construction material management software across additional offices. “Field Materials is responsive to how we work and customizable for our needs,” said Armando Lopez, Shared Services Manager at Teichert. “In terms of scalability, it will be a smooth transition for us to add more projects with ease.”
“Instead of jumping between Viewpoint Vista, spreadsheets, and emails, I now see everything on one screen.”
With materials received and tracked digitally by the field team, the office gains instant visibility — streamlining approvals and reducing delays.
By adopting Field Materials, Teichert has streamlined the whole procurement process — from placing orders to processing invoices. The company is well positioned to continue its growth with Field Materials AI directly integrated with their Viewpoint Vista ERP.
