“The guys in the field love it! It’s made their lives a lot easier.”
Gunfire is a leading UK-based, family-owned company specialising in passive fire protection. With over 22 years of experience, Gunfire helps prevent fire-related incidents through services such as fire door installation and sealing penetrations in firewalls and floors, primarily for plumbing and electrical systems. The company continues to scale up rapidly. With £12.5 million in annual revenue, Gunfire is managing over 50 active projects at any given time.
While the team had adopted tools like Procore for project management and documentation, procurement remained a bottleneck due to manual data entry, siloed communication, and outdated tools.
“Our procurement process is now much faster and easier.”
Before adopting Field Materials AI, the procurement process at Gunfire was slow and fully relying on manual data entry. When requesting materials, field teams started by filling out an Excel form. Then, they had to email the form to the purchasing team in the office who re-entered the data into Microsoft Access. Purchasers then emailed orders to suppliers and logged all confirmations by hand.
Once Gunfire received supplier invoices, the purchasing team had to manually match them to the correct orders and then physically deliver them to accounting. With hundreds of orders each month, this process was both inefficient and prone to errors.
The manual nature of the old system left too much room for human error. Invoices had to be cross-checked against orders in a separate software. There was no visibility into budgets, no way to track spending in real time, and no single source of truth.
“Replacing spreadsheets and emails with one unified system transformed how we operate.”
Gunfire greatly improved its procurement by implementing Field Materials AI with full Procore integration. Field teams now submit orders through the FIeld Materials mobile app instead of using Excel and email. Suppliers confirm deliveries, site crews upload delivery slips from their phones, and Field Materials AI automatically matches them to purchase orders and invoices.
Project managers get real-time budget visibility and can resolve issues before they affect job costs. For crews in the field, ordering through the mobile app is quicker and simpler, saving valuable time both on site and in the office.
“Our procurement process is now much faster and easier.”
Field Materials became the AI purchasing software platform for Gunfire, helping minimize manual work and human error.
