Construction Quote Management Software

According to the SWACCA and Field Materials sponsored industry survey, the majority of contractors request 3-4 quotes before choosing a vendor to buy materials from. Construction management software makes it easy to source materials from different suppliers at best prices. You can take your bill of materials, send it to multiple suppliers, and then have the software collect and analyze received quotes. The software standardizes received quotes, saves them for future reference, and makes it easy to set up purchase orders or buyouts from the quotes.

Some features to look for in a construction quote management software are: bill of materials uploads, automated comparison of quotes, automated email and text message notifications to suppliers. According to Field Materials AI users, other benefits also include creating buyouts and purchase orders from quotes, saving prices from quotes into a material database for future use, and messaging suppliers about the quotes. 

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No, and this is really important because the last thing you want is to complicate your vendor relationships. Vendors don't need accounts, passwords, or special training. They send quotes and invoices the same way they always have - by email.

When there are issues with deliveries or invoices, the system emails vendors a secure link to respond, but they don't need to log in. They can upload corrected documents or respond to questions through the link.

The goal is to make your internal processes more efficient without creating extra work for the vendors you depend on.

A buyout is an approximate volume of material you are committing to buy from a supplier at a specific price.

• Use a supplier quote to create a buyout.
• Place orders from the buyout with pre-defined prices and individual delivery dates.
• See at the line item level how much you ordered and received so far against the buyout quantity.
• Empower your field team to order from a pre-approved buyout and vendor to help control costs.
• Use tags and / or zones to assign orders to job areas or phase (e.g., floor 1, Zone A).
• Field Materials will automatically verify item pricing when you review and approve invoices.