AI Procurement Software for
Framing and Drywall Contractors

We built special support for price UOMs and ship UOMs and gracefully handle conversions between them. You can set up a buyout in MLF or MSF and then order materials by using individual units (e.g., studs, tracks, panels). Our system understands the sizing of each unit and easily converts the ship units to price units (MSF or MLF). You can configure this to your needs and use ship UOMs or price UOMs when processing delivery slips and invoices.

Better procurement process gives you the foundation to take on more jobs and larger and more complex projects. When you have real-time visibility into costs and schedules, you will be more competitive in bidding and more confident in your project execution.

The data and reporting capabilities help you learn from each project to improve estimating and operations on future jobs. Understanding your true material costs on each job and ability to negotiate better pricing based on your volume across jobs makes you a smarter, more efficient contractor.

Many customers find that the professional image of having sophisticated systems helps them win work with larger clients who expect that level of operational sophistication.

Field Materials offers both an iOS and Android app (available in English and Spanish) that allows users to:

• See the jobs they’ve been assigned to
• Submit field requisitions for these jobs to be approved by the designated office staff
• Order items from pre-approved buyouts
• See all orders on their jobs
• Receive orders on site by taking snapshots of packing slips and capturing any delivery issues
• Reserve a PO number to provide to vendors in case of Will Call orders. When the slip is uploaded for such POs, AI will read the slip to itemize the PO for review at the office. This way, when the invoice is sent, you can easily verify what was purchased (cost code can be optionally provided by field staff when reserving a PO).
• See inventory availability in the company warehouse (if activated)
• Respond to an invoice kickback: approve or provide commentary

The app works offline too, which is important on job sites with poor cell coverage. Everything syncs up when they get back online.

A buyout is an approximate volume of material you are committing to buy from a supplier at a specific price.

• Use a supplier quote to create a buyout.
• Place orders from the buyout with pre-defined prices and individual delivery dates.
• See at the line item level how much you ordered and received so far against the buyout quantity.
• Empower your field team to order from a pre-approved buyout and vendor to help control costs.
• Use tags and / or zones to assign orders to job areas or phase (e.g., floor 1, Zone A).
• Field Materials will automatically verify item pricing when you review and approve invoices.

The biggest problems we solve are the ones that probably keep you up at night - cost overruns, communication breakdowns, and time wasted on paperwork or data entry. Here's what we typically see:

Your field teams are ordering materials by calling or texting the office, creating delays and potential miscommunication. Delivery slips get lost, so your AP team can't match invoices when they come in weeks later. You find out about budget problems at month-end instead of instantly when it happens. And everyone's spending way too much time on data entry instead of building projects.

We solve this by giving everyone real-time visibility into what's happening. Your project managers can see exactly what's been ordered, received, and invoiced for their jobs. Your field teams can create request materials from the job site. Your accounting team can process invoices quickly because everything's already coded and matched up. And you get alerts when budgets are getting tight, so you can make adjustments before it's too late.

Most construction companies are still doing procurement the same way they did 20 years ago - lots of phone calls, emails, spreadsheets, and manual data entry. You probably have quotes scattered across different people's email inboxes, purchase orders that don't match what actually gets delivered, and invoices that take weeks to process because nobody can find the original paperwork.

Field Materials centralizes everything in one place where your whole team can see it. When a vendor sends you a quote, our AI reads it and extracts all the line items automatically. When you're ready to order, the system creates purchase orders instantly from a quote instead of someone typing everything out by hand. When materials arrive, your field teams can snap a picture of the delivery slip with their phone. AI will read received quantities and field crews can report any issues directly to the vendor.