How 360 Wall Systems Streamlined AP Invoice Processing with Field Materials and FOUNDATION

Before Field Materials: A manual, inefficient process

Before implementing Field Materials, 360 Wall Systems relied on a manual process for handling accounts payable. Vendors emailed invoices to a designated inbox, where an assistant  would save them to Google Drive, manually enter them into their FOUNDATION platform, and notify project managers for approval. Once approved, invoices had to be manually posted. The whole process was slow, prone to mistakes, and difficult to scale.

This outdated system created multiple challenges:

• Time-consuming manual entry slowed down invoice processing.
• Slow AP process was leaving project managers with poor visibility into job costs.
• Delays and bottlenecks occurred if the designated employee was out sick or on vacation.

The company needed a solution that would automate the process and eliminate inefficiencies.

After Field Materials: Automating invoices for a seamless process

360 Wall Systems transitioned to Field Materials AI platform to streamline invoice management. Instead of manually processing invoices, the company now benefits from an automated process:

• Invoices are emailed to the AP inbox and are uploaded into Field Materials.
• Field Materials AI reads the invoices extracting all the information and automating their job and cost coding
• The system routes invoices to project managers for approval based on the associated job, eliminating back-and-forth emails.
• Once approved, invoices are easily exported into FOUNDATION as AP entries.

Nicole Lundy, Project Administrator oversees the invoicing process, and highlighted the ease of the new system:

"It’s so easy. I just drop and drag invoices into Field Materials, send them for approval, and then export them to Foundation. The system even remembers previous invoice details, so the process keeps getting faster."

Long-term solutions for better company outcomes

The impact of Field Materials was immediate. What once took multiple steps and hours of manual data entry is now done in a fraction of the time.

• Time savings: During peak construction months, the company processes 200+ invoices and each invoice used to take 3-5 minutes to enter manually. Now, the process is almost fully automated, allowing the team to focus on tasks other than data entry.
• Cost savings: Project managers now have real-time visibility into job costs, allowing them to track expenses more accurately and make faster financial decisions.
• Efficient, scalable processes: Project managers have a more streamlined procurement solution, and the real-time insights they need to keep projects running smoothly.

The company is now positioned for smarter, more scalable growth.